Delivering information governance for SharePoint

According to analyst firm IDC, over 70%* of organizations are now using (or planning to use) Microsoft SharePoint to make information more accessible to users and enhance collaboration among workgroups. SharePoint also provides numerous benefits for IT, such as opportunities to optimize storage. However, SharePoint’s fast-growing popularity across the enterprise can lead to challenges for IT as demand for storage grows, and for legal/compliance teams as information mounts up in SharePoint sites. Analysts also report that 25%** of existing SharePoint sites are now inactive – wasting valuable storage space and posing potential risk.

EMC SourceOne can help you take control of your organization’s growing SharePoint infrastructure by enabling information governance – a cost-effective and holistic approach to proactively managing your information. It empowers your organization with classification, security, retention, proper disposition and access to the information that matters most to your business – creating a major competitive advantage.

EMC SourceOne for Microsoft SharePoint delivers operational, compliance and litigation-readiness benefits for SharePoint while maintaining a completely transparent end-user experience. In addition, EMC SourceOne solutions for eDiscovery enable fast, efficient eDiscovery of SharePoint content.

*IDC Survey: ‘Microsoft Office and SharePoint Traction’, September 2009
**InfoTrends Report: ‘Gathering MOSS?’, August 2009

Powerful information management for SharePoint

With EMC SourceOne you can enhance SharePoint performance and reduce burden on SharePoint SQL Servers. Reroute inactive content from multiple SharePoint farms to archive storage, while retaining immediate accessibility to your information.

EMC SourceOne solutions for SharePoint are built on a scalable, flexible and reliable system architecture. As your requirements grow, your EMC SourceOne solution is able to grow with you, cost-effectively keeping pace with your changing needs.

EMC SourceOne is modular, so you can get started quickly by addressing your SharePoint information management needs, with a single centralized archive for inactive SharePoint content. If you choose, you can then expand your SourceOne solution over time to manage other content stored in e-mail servers and file systems – building an intelligent information governance approach for your organization.

Simplified eDiscovery for SharePoint content

Most organizations now store large amounts of information in SharePoint, making it a critical repository for eDiscovery. Until now, finding information stored in SharePoint meant performing rudimentary keyword searches. Options for searching were limited and relevant information was overlooked. Implementing a legal hold strategy was cumbersome and inefficient.

EMC SourceOne solutions for eDiscovery enable fast, efficient eDiscovery of SharePoint content. For example, EMC SourceOne eDiscovery – Kazeon can create an easily-searchable full-content index of your SharePoint sites. Thousands of documents can be processed and tagged in minutes – without the need for manual intervention.

You can index an entire SharePoint repository all at once or execute a targeted index and collection by site, sub-site, document library, or folder. Multiple time-saving document filters allow users to limit the processing scope, saving time by not indexing documents that are not relevant to the case. With its industry-leading analysis and review capabilities, EMC SourceOne is an invaluable tool for eDiscovery of SharePoint content.

Risk mitigation and compliance for SharePoint

Using EMC SourceOne with SharePoint supports regulatory requirements and delivers policy-based retention.

With so much information now stored within SharePoint, you face challenges from a compliance and risk mitigation perspective. You need insight into your content in order to apply intelligence to information management.

EMC SourceOne provides the tools to gain insight into the content stored in your SharePoint infrastructure. It also enables you to take action on your SharePoint information – mitigating risk by moving sensitive content, or disposing of inappropriate content.

Efficiency and cost reduction for SharePoint

EMC SourceOne can help you reduce the associated costs of SharePoint and improve IT efficiency.

EMC SourceOne for Microsoft SharePoint reduces costs by providing a single archive for inactive content from multiple SharePoint farms.

• Reduce burden on higher-cost SharePoint SQL Servers
• Use tiered storage automatically
• Reroute content to less expensive storage devices
• Reduce backup times and cost

With EMC SourceOne for Microsoft SharePoint, you can gain control of your SharePoint infrastructure. You can manage both active and inactive content to help reduce strains on capacity growth, which in turn improves SharePoint performance.

Transparent SharePoint end-user experience

EMC SourceOne lets you manage SharePoint content with complete end-user transparency. In most situations, users will be unaware that older content is actually stored in the SourceOne archive. All archived content remains accessible to end-users through the standard SharePoint interface.

EMC SourceOne helps prevent information overload by managing retention policies so that dated and aged SharePoint content is automatically expired out of the production environment. This allows users to leverage content for business productivity purposes and reduces the amount of time that users spend hunting through old files. This simplicity and ease of use means reduced burden on support and helpdesk from users needing to access archived content.

Resources for SharePoint information governance

Explore additional resources on EMC SourceOne and information governance for SharePoint.

• Video: Kathleen Reidy of Analysts The 451 Group on Information Governance for SharePoint
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• IDC Spotlight: Enabling SharePoint Operational Efficiency and Information Governance with EMC SourceOne
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• Video: Chalk Talk - Dave Martin of EMC on EMC SourceOne for Microsoft SharePoint
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• Webcast: SharePoint Archiving and Storage Management
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• Data sheet: EMC SourceOne for Microsoft SharePoint
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